Flows ERP · Features
Accounts receivable & payable — settled in one write-off center
Every signed contract becomes a receivable or a payable with its own plan. The write-off center is where reality meets that plan: money in, money out, goods shipped, goods received — confirmed in one place, with nothing left to memory.
AR write-off center
4
Confirmation desks — ship, receive, collect, pay
3
Write-off channels — single, batch, Excel
2
Deemed modes for discounts & deductions
100%
Settlements traceable to a contract period
01The four desks
Ship, receive, collect, pay — one center
The write-off center covers both directions of goods and money. Each desk confirms plans from the contracts and keeps the actual records.
Confirm outbound
Ship against the sales contract's delivery plan — partial shipments supported, delivery notes issued per batch.
Confirm inbound
Receive against the purchase contract's plan — stock lands in the chosen warehouse, traced to the contract.
AR write-offs
Settle customer payments against specific periods — partially, in batch, or straight from an Excel sheet.
AP write-offs
Settle supplier payments the same way, paid to the bank account on the supplier's record.
02Write-off mechanics
Three channels, plus two honest exceptions
However payments arrive — one at a time, a whole remittance at once, or as a bank statement export — there's a matching way to write them off:
Single & partial
Pick one period, enter the amount received — the balance updates instantly and stays open if it's partial.
Batch
Select many periods across contracts and settle them in one action — built for remittances that cover a month of invoices.
Excel
Download the template, fill it from the bank statement, upload — Flows validates and writes off in bulk.
Deemed receipt & payment
Discounts and deductions without money movement — a damaged-goods allowance, a quality deduction — recorded with the reason, so the books stay honest.
03Before anything goes wrong
Reminders first, escalation ready
01Due reminders
Every period alerts before its due date — on the record and the calendar.
02Write-off on arrival
Money in settles the period; the outstanding balance is always real.
03Overdue alerts
Missed periods flag themselves — no spreadsheet scanning.
Why Flows
What makes Flows different
Not another generic ERP — a system built around how Thai SMEs actually buy, sell, and collect.
See how onboarding works →Priced per company, not per seat
One annual price, every module included. Add users freely within your tier — no feature gates, no seat fees.
Three languages with auto-translation
Thai, English & Chinese UI — and the data your team enters is translated automatically, so everyone reads the same records.
Your documents, exactly your format
Send us your invoice and receipt templates; our team configures them into Flows. Every document comes out looking like yours.
We walk you live — and stay
Five-step onboarding at no extra cost, then quarterly system stability reports. We don't disappear after go-live.
04Who runs on this
Built for businesses that sell and buy on credit
“The biggest change is going from reacting to controlling. Receivables, payables, and stock used to live in different files — now one system tells us what needs attention today.”
05Questions
Frequently asked questions
What is a write-off center in an ERP?
One workspace where planned amounts meet actual events: outbound and inbound confirmations for goods, AR and AP write-offs for money. In Flows every confirmation settles a specific period of a specific contract, so 'who owes what' is a live number, not a month-end reconstruction.
How can I see which customers haven't paid?
The AR view lists every open period across all contracts, with overdue ones flagged automatically. Filter by customer, sort by age, and the answer is on screen — the write-off history shows everything already collected.
Can a payment be split across several invoices or periods?
Yes. Batch write-off settles one remittance against many periods, and partial write-off settles part of one period while the remainder stays open with its own reminder.
What are deemed receipt and deemed payment?
Settlements without money movement. Deemed receipt closes part of a receivable you've agreed not to collect — say a discount for damaged goods; deemed payment mirrors it on the supplier side, like a quality deduction. Both record the reason for the audit trail.
Can we write off from a bank statement?
Yes — via the Excel channel: download the template, fill it from the statement, upload, and Flows validates and settles in bulk. It's the fastest path when a clerk processes dozens of receipts a day.
What happens when a receivable stays unpaid?
Overdue periods alert automatically, and if you use the collections module the contract appears in the collections workspace, where milestone timelines, demand letters, and automatic penalty interest take over.
Do cheques go through the write-off center too?
Cheques are recorded in the cheque module and bound to contract periods; when a cheque clears, the corresponding write-off happens against those periods — so cheque-heavy businesses reconcile the same way as transfer-based ones.
Related features
See your receivables become one screen.
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