Chengyi Technology trades and services technical equipment. Goods move in and out daily, customers pay on terms, and suppliers expect payment on schedule — but sales, warehouse, and finance each kept their own records.
The challenge
Inventory counts lagged reality, so slow-moving stock sat unnoticed while hot items ran out. Receivables were chased only when someone remembered; payables occasionally slipped, straining supplier relationships. Every question — "how much stock?", "who owes us?" — meant opening three files.
What Flows ERP changed
Stock that updates itself. Outbound on delivery, inbound on receiving — partial and batch both — keep warehouse numbers live, with alerts when quantities run low and transfers between warehouses recorded in one place.
Receivables on a schedule. Sales contracts generate payment plans; due and overdue items surface on the calendar automatically. Collection is proactive, not archaeological.
Payables with commercial credit intact. Purchase contracts generate payment plans too, so suppliers are paid on time and the company's credit stays clean.
No more data silos. Sales, warehouse, and finance read the same records. The write-off center ties every payment to its contract, and dashboards show cash, stock, and margins together.
Q: Where did Flows help first?
A: Inventory. Within the first month we identified slow stock we didn't know we had and freed that cash. The low-stock alerts also ended the "sold what we didn't have" problem.
Q: And on the money side?
A: Collections happen on plan now. Overdue amounts show up the day they go overdue — not when the finance lead does a quarterly cleanup. Digitalizing this was the only way to keep pace with the market.
“The biggest change is going from reacting to controlling. Receivables, payables, and stock used to live in different files — now one system tells us what needs attention today.”
Frequently Asked Questions
Does Flows ERP handle multiple warehouses?
Yes — stock is tracked per warehouse with transfers between locations, adjustments, sales and purchase returns, and low-stock alerts, all tied to the contracts that move the goods.
Can sales, warehouse, and finance work in one system at once?
That's the point — every team reads and writes the same live records, with button-level permissions controlling who can do what.