Flows ERP
Henan Enjiu Technology builds digital learning platforms, and its work is organised as separate pieces of work for different institutions. As the company grew, finance needed to know what each one brought in and what it cost, which spreadsheets could no longer answer. The company moved its contracts and payments into Flows ERP.
About Enjiu Technology
Henan Enjiu Information Technology Co., Ltd works on the idea that knowledge should have direction. It uses big data, the internet of things, and AI to design digital teaching from end to end, building learning platforms for institutions and their students.
Where they use Flows ERP
Money per piece of work
The problem. Income and costs had to be grouped by the work and by the department responsible. Doing that across several teams took a long time, the figures came from different places, and nobody trusted the result enough to judge whether something had been worth doing.
With Flows ERP. Sales contracts, purchase contracts, and payments carry the same work and department reference in a custom field. Finance filters on it and reads the income, the costs, and the difference from one screen.
Contracts and receivables
The problem. There were many contracts, and keeping track of which invoice had been issued and which payment had arrived was slow. Collections slipped, and the risk of bad debt grew.
With Flows ERP. The contract is the main record, with its payment plan, its invoices, and every payment written off against it. Finance can follow a contract's collection progress and see what is due next.
Paying suppliers and partners
The problem. Receiving and checking supplier invoices, and handling advance payments for tenders, were not done the same way twice. It was hard to be sure a payment was correct or to control costs.
With Flows ERP. Purchase contracts carry their payment plan, including an advance payment when one is agreed, and invoices and payments are recorded against the contract. Permissions decide who can pay, and every change is logged.
Company accounts
The problem. Money moved between the company's own accounts fairly often, but the movements were not recorded in one place, which made checking the books harder than it should have been.
With Flows ERP. Every account is in the system, transfers record both sides, daily expenses are recorded with their category, and the balance of every account is always up to date.
What they told us
Q: What was the hardest part of the finance work before?
A: Grouping the money by piece of work. Contracts, invoices, payments, and costs all had to end up in the right place, and doing that by hand was slow and easy to get wrong. That meant we could not say with confidence which work made money and which needed fixing.
Q: What does Flows ERP do about it?
A: It collects and matches the receivable data for us. Income and costs are grouped as they are entered, so the position is current rather than a month old. Nobody has to run the calculations again by hand, and the numbers are the same for everyone.
Q: What is the clearest gain?
A: Time and accuracy. Between contract records, receivables, payables, and account management, our finance work is at least a third faster. Management can see how the business is doing without waiting for someone to prepare it, so we spend our attention on the teaching platform instead of on bookkeeping.
“Flows ERP lets us cost each piece of work properly and shows where the money moves, which makes controlling costs and judging returns much easier.”
Frequently Asked Questions
Can Flows show what each contract earned and cost?
Income sits on the sales contract and costs on the purchase contracts, and both can carry the same work and department reference in a custom field. Filter on it and the two sides line up.
Does the finance team need training to use Flows?
Training is part of going live and usually takes a day or two per team, because the screens follow the work people already do. The Yangshu team stays available afterwards for questions.
