Features · Receivables & Payables
Write-offs — settle money the way it actually arrives
Customers don't pay the way plans are written: half an installment today, three invoices in one transfer tomorrow, a whole statement's worth on Friday. Flows gives every shape of payment a clean way to settle — and keeps the outstanding balance real throughout.
01
Single and partial — the everyday case
Pick the period, enter the amount received, done. If it's less than the period's amount, the period stays open for the remainder with its reminder intact — no fudging the plan, no pretending a partial payment was a full one.
- One period at a time
- Partial amounts stay honest
- Remainder keeps reminding
- Balance updates instantly
AR write-off center
02
Batch and Excel — for remittance day
One transfer covering many invoices settles in a single batch action across contracts. And when the clerk works from a bank statement, the Excel channel takes the whole sheet at once — validated before anything is settled.
- Many periods in one action
- Across multiple contracts
- Excel from the bank statement
- Validated before settling
Contracts — money in & money out
Sales · money in
78% collected
Purchases · money out
55% paid on plan
Net cash this month
+฿204,100
03
Deemed receipt & payment — the honest exceptions
A damaged-goods discount, a quality deduction agreed with a supplier — money that will never move but must be accounted for. Deemed receipt and deemed payment close the amount with its reason on record, so the books tell the truth without a fake transaction.
- Discounts without fake payments
- Reason recorded every time
- Works on AR and AP sides
- Audit trail preserved
Purchase contracts
Payment plan generated — 6 periods
Pay to accountKBank •••4512
Period 1 · Sep 30฿206,666
Inside the module
Real screens from Flows ERP — what your team will actually work in.
Writing off a partial payment
The period, the amount received, and the remainder staying open — settlement without distortion.
Batch write-off across contracts
One remittance settled against many periods in one action, each line traced to its contract.
Why Flows
What makes Flows different
Not another generic ERP — a system built around how Thai SMEs actually buy, sell, and collect.
See how onboarding works →Priced per company, not per seat
One annual price, every module included. Add users freely within your tier — no feature gates, no seat fees.
Three languages with auto-translation
Thai, English & Chinese UI — and the data your team enters is translated automatically, so everyone reads the same records.
Your documents, exactly your format
Send us your invoice and receipt templates; our team configures them into Flows. Every document comes out looking like yours.
We walk you live — and stay
Five-step onboarding at no extra cost, then quarterly system stability reports. We don't disappear after go-live.
Spec sheet
What the write-off engine ships with — included in every plan.
Channels
Single/partial · batch · Excel upload
Directions
AR (customer receipts) and AP (supplier payments)
Partial logic
Remainder stays open with its reminder
Batch scope
Many periods across many contracts at once
Deemed modes
Deemed receipt & deemed payment, with reasons
Records
Every settlement listed in the records view
Cheques
Cheque clearings settle their bound periods
Audit
User, time, and amounts on every action
Frequently asked questions
What is a write-off in Flows ERP?
The act of settling money against the plan: a customer's payment against a receivable period, or your payment against a payable one. Every write-off names its period, so the outstanding balance is always a real number.
How are partial payments handled?
Write off the amount actually received; the period stays open for the remainder and keeps its reminder. Nothing is rounded up or quietly closed.
Can one bank transfer settle several invoices?
Yes — batch write-off selects many periods, across contracts if needed, and settles them in one action. That's the normal path for remittance day.
How does the Excel write-off channel work?
Download the template, fill it from the bank statement, upload. Flows validates every row and reports problems before settling — bulk speed without bulk mistakes.
What are deemed receipt and deemed payment for?
Settlements without money movement: a discount for damaged goods on the AR side, a quality deduction on the AP side. The amount closes with its reason recorded, keeping the books truthful without a fake transaction.
Who can perform write-offs?
Only roles you permit — write-off rights sit in the button-level permission layer, and every settlement is logged with its user, time, and amounts.
Settle a real remittance in minutes.
Start a free one-month trial, or book a demo with a messy payment day and watch it reconcile.